Privacy Statement

Effective: November 15th, 2016

Thank you for visiting www.whcesfbay.org (the “Site”), owned and operated by Women Health Care Executives of Northern California (“WHCE,” “we,” or “our”).  We are committed to treating the personal and corporate information of our users (“user,” “users,” “you,” or “your”) with respect and sensitivity.  This privacy policy (the “Privacy Policy”) is part of our Terms of Use (the “Terms of Use”).  Please click here to see the Terms of Use.  

1.       Application of this Privacy Policy

This Privacy Policy describes how we treat information that we collect both through our Site as well as through any associated mobile application.

2.      Changes to our Privacy Policy

As our services evolve and we perceive the need or desirability of using information collected in other ways, we may from time to time amend this Privacy Policy. We encourage you to check our Site frequently to see the current Privacy Policy and Terms of Use in effect and any changes that may have been made to them.  If we make material changes to this Privacy Policy, we will post the revised Privacy Policy and the revised effective date on this Site.

3.  Information You Provide Us

In general, you can visit the Site without telling us who you are or revealing any information about yourself.  However, if you wish to contact us through our contact info here, we may collect your name, company name, email address, telephone number, street address, as part of the inquiry process. When you register (or re-register) to establish a WHCE account (“Membership Account”) we collect information from you that may include your name, company name, email address, telephone number, street address, as well as other information that you submit as part of your registration.  You may be asked to choose a user name, such as your email address, and a password that will be used to access your Membership Account.  By providing your information to us, you explicitly agree to our collection and use of such information as described in this Privacy Policy. The information you provide us must be accurate and up to date.  We may verify or validate the information that you provide us through third parties.

4.      Information Automatically Collected

We (or our service providers acting on our behalf) may collect information about how you use our Site or our services.  This information includes information that may identify you as well as statistical information (“Analytics”) that does not identify you.  Some Analytics may be correlated with your Membership Account.  Usage information may include:

• Device-specific information (such as your hardware model, operating system version, unique Device identifiers and mobile network information, including phone number).  We may associate your Device identifiers or phone number with your Membership Account.  For purposes of this Privacy Policy, a “Device” is any computer used to access the Site, including without limitation a desktop, laptop, mobile phone, tablet, or other consumer electronic Device.

• Log information recorded when you use our Site including your Device, its software, and your activity using the Site.  This may include:
• The Device’s Internet Protocol (“IP”) address;
• Identification numbers associated with your Devices;
• Device event information such as crashes, system activity and hardware settings;
• Locale preferences;
• Application activity such as app upload, app download, app installation, app uninstallation, app start, app play duration, app stop, app crashes, app network activity and app resource consumption;

•         Date and time stamps associated with transactions;

• System configuration information; Metadata concerning your mobile or smartphone apps; and

• Other interactions with our Site.
• Location information.  When you use a location-enabled Device, we may collect, process and retain information about your actual location if you have so agreed.  We may also use various technologies to determine location, such as sensor data from your Device that may, for example, provide information on nearby Wi-Fi access points and cell towers.  The location data is collected anonymously in a form that does not personally identify you and is used by us to provide and improve location-based products and services.  By using a location-enabled app, you consent to us processing information about your actual location

5.     Protecting Children’s Privacy

This Site is not designed nor intended to be attractive to use by children under the age of 18 (“Minors”).   We do not knowingly collect information from Minors.  If you are under the age of 18, please do not submit any information to us.

6.      Cookies

We use cookies to personalize our Site for you and to collect aggregate information about Site usage by all of our users. A cookie is a text file that our Site transfers to your Device for record-keeping purposes and to enhance the quality of your visit to our Site or to enable our system to recognize your Device and allow us to see how you use our site. The cookie assigns a random, unique number to your Device. Further general information about cookies and how they work is available at www.allaboutcookies.org. The cookies we use on our Site include:

• Persistent cookies: These usually have an expiration date in the distant future and remain in your browser until they expire or you manually delete them. We use persistent cookies to better understand usage patterns so we can improve the Site for our users.  For example, we may use a persistent cookie to associate you with your Membership Account or to remember your choices on the Site, but this only works when cookies on our site are enabled.
• Session cookies: These temporary cookies expire and are automatically erased whenever you close your browser window. We use session cookies to grant our users access to content and to enable actions they must be logged in to do.
• Third party cookies:  We may permit limited third parties to place cookies through the Site to provide us with better insights into the use of the Site or user demographics or to provide relevant advertising to you.  These third parties may collect information about a user’s online activities over time and across different websites when he or she uses our Site. For example, we may use analytics service providers like Google Analytics to analyze usage patterns of the Site.  These providers generate a cookie to capture information about your use of the Site which is then used to compile reports on Site activity for us and to provide other related services.  These providers may use a portion of your IP address to identify their cookie, but this will not be associated with any other data held by these providers. 

We may also permit third party service providers to place cookies through our Site, as indicated above, to perform analytic or marketing functions where you are notified of them and you have consented to the usage.   We do not control the use of such third party cookies or the resulting information and we are not responsible for any actions or policies of such third-party service providers.  Your use of our Site will be deemed to be your consent to the placement of cookies on your computer or other Device.  If you prefer not to receive cookies through our Site, you can set your browser to either reject all cookies, to allow only “trusted” websites to set them, or to accept only those cookies from those sites you are currently on.  Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our Site and use it. If you refuse cookies, this will limit system performance and may even cause certain features of the Site to malfunction or not to work at all.

7.         Use of Information

The use of your information is subject to this Privacy Policy and the Terms of Use. The provisions contained herein supersede all previous notices or statements regarding our privacy practices with respect to this Site. We may use aggregated data (independent of any personal identifiers) for research and commercial purposes. This information includes what areas of our Site our users visit most frequently and what services they access most often. This information helps us develop a better Site that is more useful and accessible to you.

We may use your information internally for our general commercial purposes including, among other things, to improve our Site or our services, or to offer our own, our affiliates’ or third-party products and services that we think you may find of interest. We may use your contact information to contact you to respond to your inquiries or your Membership Account or to provide information about us or our services to you. You can elect not to receive promotional emails from us either by “unsubscribing” to an email you receive or by contacting us as indicated below.

8.      California Do-Not-Track Disclosures

We currently do not use technology that recognizes a “do-not-track” signal from your web browser. 

9.      Disclosing Your Information

We may reveal information about you to unaffiliated third parties:

• If you request or authorize it;
• If the information is provided to help complete a transaction for you;
• If the information is provided to comply with the law, applicable regulations, governmental and quasi-governmental requests, court orders or subpoenas, to enforce our Terms of Use or other agreements, or to protect our rights, property or safety or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection, etc.);
• If the disclosure is done as part of a purchase, transfer or sale of services or assets (e.g., in the event that substantially all of our assets are acquired by another party, customer information may be one of the transferred assets);
•  If the information is provided to our agents, outside vendors or service providers to perform functions on our behalf (e.g., analyzing data, providing marketing assistance, providing customer service, processing orders, etc.);
• To allow them to market to you; or
• As otherwise described in this Privacy Policy.We may disclose your non-private, aggregated, or otherwise non-personal information, such as usage statistics of our Site and services, to our affiliates and third parties.  We may share your information with our affiliates for their general commercial use.

10.  Your Choices

If you do not wish to receive promotional offers from us in the future, you can “opt out” by contacting us at the address indicated at the end of this Privacy Policy or by following the “unsubscribe” instructions in any promotional email you receive from us.  Please be aware that you are not able to opt out of receiving communications about your Membership Account or your transactions with us.

11.  Accessing Your Information

You are required to provide us with accurate and up to date information.  WHCE gives you the ability to amend your Membership Account at any time by accessing your Membership Account on our Site (by clicking on the Settings tab link on the home page, and modifying the information on your Membership Account page, [etc.]. Any changes will affect only future uses of your information.

Subject to any legislation that might, from time to time, oblige us to store the information for a certain period of time, we will respect your wishes to correct inaccurate information.  Otherwise, we will hold your information for as long as we believe it will help us to achieve our aims as detailed in this Privacy Policy.

You can ask us whether we are keeping personal information about you and you can ask to receive a copy of that personal information.  Before sending you any personal data, we will ask you to provide proof of your identity. If you are not able to provide proof of your identity, we reserve the right to refuse to send you any personal data. We will respond as quickly as we can to your requests for details of personal information we hold about you.

12. Security

We utilize reasonable administrative, physical and technical safeguards to protect information against unauthorized access, misuse or disclosure.  We endeavor to protect information that you transfer to our Site by using secure technology such as SSL.  Information you send by email is not secure, so please avoid including personal information in any email you send us.  No method of electronic transmission or storage is 100% secure.  Therefore, we cannot guarantee absolute security of your information.  

You also play a role in protecting your information.  Please safeguard your user name and password and do not share them with others.  If we receive instructions using your log-in information, we will consider that you have authorized the instructions. You agree to notify us immediately of any unauthorized use of your Membership Account or any other breach of security.  We reserve the right to refuse service, terminate Membership Account, or remove or edit content in our sole discretion.

13. Your California Privacy Rights

For California Residents Only. We may disclose your personal information to our affiliates or other third parties ­­who may use that information to market to you directly. Pursuant to California law, California residents are permitted to request information about the manner in which we share certain categories of information with third parties for their marketing use. Please email us at [*] to request a copy of our disclosure pursuant to California law.

14.  Links to Third-Party Sites

When you use the Site, you may be directed to other websites that are beyond our control. We may also allow third-party sites or applications to link to the Site. We are not responsible for the privacy practices of any third parties or the content of linked sites, but we do encourage you to read the applicable privacy policies and terms and conditions of such parties or web sites. This Privacy Policy only applies to this Site.

15. Contacting Us

This Site is owned and operated by WHCE. If you have any questions or suggestions with respect to this Privacy Policy, or if you wish to ask us to delete, correct, or show you your information as provided above, call us at 510 698 2437 or you can simply click on Contact Us to send us an email.